Immigration Part-Time Administrative Assistant (in-person)
Pars Equality Center
The Legal Department of Pars Equality Center is hiring a Part-Time in-person Legal Administrative Assistant, Dari language required (Pashto a plus), to support our Afghan Support Project (ASP) at our offices in Fremont’s Family Resource Center. The ASP provides pro bono/low bono immigration legal services to Afghan new arrivals and low-income community members. The ASP’s immigration legal services are mainly Temporary Protected Status (TPS), Affirmative Asylum, Adjustment of Status, and other immigration relief for new arrivals.
Duties and Responsibilities:
- Provide part time office administrative support to ASP staff, volunteers and participants during general office hours
- Assist in the answering of phone and email inquiries, scheduling of appointments by phone and in person
- Maintaining adequate communication and follow-up with clients, clinic visitors and volunteers
- Organize and conduct community on-site legal clinics and community education events
- Enter individual data into the agency’s database
- Ensure proper documentation/reporting of legal/grant requirements
- Draft documentation necessary to streamline our processes
- Oral and written translation of documents and material for both our legal work and operations from Dari to English/Pashto to English
- Keep track of office supplies and maintain inventory
- Maintain and organize the office and clinic spaces
- Collaborate with ASP staff and volunteers to ensure effective and efficient delivery of services
- Perform all other duties as needed and/or as directed by supervisor.
Qualifications, Education and Experience:
- Fluency in spoken and written Dari required (Pashto language skills a plus)
- Excellent spoken and written English language skills
- College degree (Associates Degree will be considered)
- Minimum of 1 year experience working in an office/administrative setting
- Working knowledge of MS Word, Excel, Internet, Email (Outlook), Zoom and an ability to learn to use the Legal Data Management system (Cerenade),
- Strong self-initiated organizational, time management, and prioritization skills
- Professional demeanor with strong customer services skills
- Ability to pay strong attention to detail and manage multiple assignments
- Ability to work well in a team-oriented diverse work environment serving individuals from various cultures and backgrounds with compassion
- Resourceful, proactive problem-solving abilities
- Prior experience working at a nonprofit organization is not required but preferred
- Knowledge of social media outreach and resources
- The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry and move) light to medium weights (objects) of 5-15 pounds
Salary: Commensurate with experience
To apply please send resume by email to firstname.lastname@example.org with the subject line: “PT Admin Position”.
Pars Equality Center
As a member of the Pars Equality Center’s Legal Team, the Staff Attorney will provide legal consultation and client representation, conduct community education, and engage in advocacy on community issues as required.
Job Requirements/Essential Functions
· Client Counseling and Representation: Provide legal consultation, case preparation, and full representation to low-income clients filing immigration applications, including family-based and humanitarian immigration petitions, waivers, U Visas, VAWA, naturalization, consular processing and adjustments of status. Knowledge and readiness to handle removal cases and knowledge of employment immigration necessary to meet the community’s needs.
· Outreach and Group Processing: Responsible to plan and conducting workshops, clinics, outreach activities and information sessions for immigrants and social service agencies serving immigrants. Outreach requires occasional evening and weekend events.
· Maintain Grant Deliverables: Responsible for reporting to grantors on deliverables, maintaining grants and grant deliverables and ensuring compliance with all current and future immigration program grants.
· Supervise Legal Work: Train and help supervise administrative support staff, legal interns and other volunteers.
· Maintain Legal Best Practices: Comply with Pars Equality Center’s policies, procedures, protocols, and best practices for non-profit immigration law practice, including legal ramifications, fee collection, maintenance of client files and data for reporting requirements.
· Fee Assessment: Assess fees for services, sign contracts with clients, work with administrative staff to ensure fees are collected and applications are filed in a timely manner.
· Community Leadership and Advocacy: Participate in meetings and events, community-building events, and collaborative events.
· All other duties: Perform all other duties as needed and/or as directed by the supervisor.
Immigration Court, if so licensed, and on appeal;
- Manage own caseload of complex cases for ongoing legal development and review of staff complex cases;
- Responsible for presentations, outreach and community education activities;
- Respond to media requests on relevant immigration issues;
- Participate in grant writing, including the planning of grant proposals, reviewing drafts by development staff, and conducting primary grant writing duties when necessary;
- Law degree and active admission to the bar of California Excellent legal skills and broad knowledge of immigration law. Minimum 2-4 years of substantive immigration law experience strongly preferred;
- Minimum 2-4 years of experience in Family-Based immigration and practicing in Immigration
Court strongly preferred;
- Bilingual fluency in spoken and written English & Persian is strongly preferred;
- Attention to detail and extensive legal research experience is required;
- Demonstrated commitment to the mission and goals of Pars Equality Center;
- Excellent written and oral communication skills;
- Commitment to working in a diverse working environment;
- Ability to develop and implement innovative models of service delivery with limited resources and leverage other community resources;
- Ability to effectively work and communicate with diverse groups of individuals, including representatives of government, foundations, English/Persian media, and other grassroots organizations;
- Strong organizational skills and ability to work independently;
- The position will involve some evening and weekend work.